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Administrative Criteria

Published No
Reference Number (REF.: 26785/02)
Start Date 2019-09-06
End Date 2019-09-20

Advertisement Details

Location Johannesburg Metropolitan
Category Government / Municipal
Position Type Permanent

Advertisement Information

Availability / Start Date TBA
Offer / Salary R 357370.00 - R438 430.00
Job Purpose: to provides administrative support to the operations division by ensuring good contracts management and adherence to the service level agreements. The successful applicant will be based at the ETDP SETA Head Office located in Johannesburg and will report to the Contracts Management Specialist.
Minimum Requirements
MINIMUM REQUIREMENTS: - Qualifications and Experience: A National diploma/degree in Archives and Records Management / Information Management or equivalent qualification. - At least three (3) years Projects Administration experience; - Records management and information management skills; - Knowledge of reconciliation of paid invoices; - Maintenance of spreadsheets during payment processes and procedures skills; - Good communication skills; - Ability to work under pressure and think pro-actively where required; - High levels of personal planning and organising; - Problem-solving skills; - Good Interpersonal relations; - Computer Literacy especially MS Suite Office. KEY RESPONSIBILITIES: • Responsible for the preparation and tracking of learning programmes or projects and related payments; • Ensure that the staff members follow defined processes and procedures and attach all the necessary documentations (e.g., SLA, timesheets, etc) and the accurate forms and the ledger code to fast-track their payments; • Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules; • Ensure that contracts are in compliance with legal requirements, owner specifications and government regulations; • Perform closing activities as needed; • Track payments and deadlines; • Inform the team on the progress or status of their payment; • Establish and maintain electronic filing system. NB: The incumbent will be required to enter into a Performance Contract with the ETDP SETA. Ultimate Recruitment Solutions has been appointed to handle the responses for these positions. Applications must be submitted via email to etdpseta@ursonline.co.za (with the relevant post title in the subject line) or fax to 086 654 1819. Detailed job specifications can be viewed on www.ursonline.co.za Applications with no certified copies of qualifications and ID document will be disqualified. The successful incumbents will be required to enter into a Performance Contract with the ETDP SETA. Interested applicants (who qualify in respect of all the criteria above) are invited to send their comprehensive Curriculum Vitae with contactable referee details, certified copies of Qualifications and Identity document, a valid driver’s licence (for Research Officer position only) and a motivational letter highlighting previous career achievements to the email address and fax number mentioned for each post. CLOSING DATE: 20 SEPTEMBER 2019 AT MIDNIGHT The appointment will be made in accordance with the ETDP SETA’s Employment Equity Policy. Further, the ETDP SETA promotes the employment of people with disabilities and reserves the right not to make an appointment. Correspondence will be entered into with shortlisted candidates only.
Advert Description
DISCRETIONARY CONTRACTS MANAGEMENT ADMINISTRATOR SALARY: R 357,370.00 - R438, 430.00 per annum [Total Cost to Company]

Please note that this is vacancy requires manual application as per the instructions above.
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